Legal
Privacy Policy
Effective 1 January 2026; updated 31 October 2026 to add the LinkedIn advertising cookie (section 7). Wells Talent & Co (“Wells Talent,” “we,” “us”) is committed to protecting the personal information of candidates, clients, and visitors in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA).
1. What we collect
We collect personal information you provide directly or that is generated during the recruitment and payroll process: contact details (name, email, phone, mailing address), resumes and work history, professional references, neuro-assessment results and scenario-game responses, salary expectations and compensation history, and (for managed payroll clients only) Social Insurance Numbers and banking details required for payroll administration.
2. Consent
We adhere to PIPEDA’s ten fair information principles. Consent is obtained when you submit your information through our platform, participate in an assessment, or engage our payroll services. You may withdraw consent at any time by contacting our Privacy Officer; withdrawal may limit our ability to provide certain services. Commercial electronic messages comply with Canada’s Anti-Spam Legislation (CASL): we send marketing communications only with express consent and honour every unsubscribe within ten business days.
3. How we use it
Your information is used to: match candidates to suitable employment opportunities; conduct and score neuro-assessments; verify professional references; administer payroll, statutory remittances, and benefits; and benchmark compensation data (aggregated and anonymised in published reports). We do not use personal information for purposes unrelated to recruitment or payroll without obtaining separate consent.
4. Disclosure to third parties
We disclose personal information only to: prospective employers (candidate profiles and assessment results, with your explicit consent); payroll processors and banking institutions required to process remittances; background-check providers when a client engagement requires verification; and government bodies including the Canada Revenue Agency (CRA) and the Workplace Safety and Insurance Board (WSIB) as required by law. We do not sell personal information, and we do not share data with data brokers. If you allow it (see section 7), LinkedIn receives a record that your browser visited this site and completed an action such as sending a form, so we can measure our LinkedIn ads.
5. Retention and security
Personal information is retained only as long as necessary to fulfil the purposes for which it was collected. Payroll records are retained for six years as required by the Employment Standards Act and CRA guidelines, then securely destroyed. Candidate profiles are purged 24 months after last activity. We protect your information with administrative safeguards (access to stored data limited to authorised personnel), physical safeguards (Canadian-hosted infrastructure), and technical safeguards (TLS 1.3 in transit, AES-256 at rest, and row-level database controls that prevent submitted records from being read by public clients).
6. Your rights
Under PIPEDA you have the right to access the personal information we hold about you, request correction of inaccurate information, and withdraw consent for its collection, use, or disclosure. We respond to access and correction requests within 30 calendar days. If you are unsatisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Canada.
8. Contact our Privacy Officer
For privacy-related enquiries, data access requests, or to file a complaint, contact:
Jermaine Wellington, Privacy Officer
Wells Talent & Co
Barrie, Ontario, Canada
Email: admin@wellingtontalent.ca
Phone: (647) 274-3578